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• Service year 1 (first 12 months): 12 working days a year.
• Service years 2-4: 15 working days a year.
• Service years 4+: 21 working days a year.
• University Library faculty members earn 21 working days a year. After five years of continuous service as a library faculty member, annual leave is earned at the rate of 24 working days a year.
• You can roll over up to three weeks of leave per year. Anything in excess of three weeks is subject to the "use it or lose it" June 30 deadline each year.
  • If you are a 35-hour per week staff member, your can carryover 105 hours each year;
  • If you are a 40-hour per week staff member, you can carryover 120 hours each year.

Annual leave carryover

If you were unable to use scheduled annual leave due to extraordinary circumstances, you may request to carry over the unused annual leave for up to four months beyond the fiscal year (September 30). Any approved, unused carryover leave will be forfeit on October 1.

Steps to request annual leave carryover. Leave requests for FY 2024-2025 must be completed by June 30, 2025.

1. Staff discuss with their supervisor the circumstances that cuased unused leave.

2. Supervisor starts the .

3. The staff member completes and signs the request form.
4. The supervisor signs and submits the form.
5. The department head signs and submits the form.
6. Payroll makes adjustments to Leave balance in Workday. Please note that this could take 1-2 pay periods.

If you have any questions about Leave carryover, please contact hrpayrollhelp@american.edu.

Faculty fall, winter, and spring breaks are based on the academic calendar in addition to university holidays and closures.